With the annual meeting season right around the corner, we wanted to answer a couple of questions as to the responsibility of positions. Take a look at the below and keep in mind that these do vary per community, however, this gives a good overview of what each position’s roles and responsibilities would be.
The Board often delegates some of these duties to the management company in the management agreement.
President
- -Chief executive officer and leader of the association
- -Generally the chief liaison with the management company and managers
- -Presides at all meetings of the board and membership
- -Executes legal documents on behalf of the association
- -Sets meeting agendas and controls all meetings
- -Represents the board before the residents
- -May have nominating, if not appointment, responsibility for all
- -Committees community liaison to the management team
Vice President
- -Performs all of the duties of the president in his/her absence
- -Typically shares some of the burden of the president regarding appearances, liaison, public hearings, etc.
- -Usually assigned liaison responsibility to specific staff or contractors, and to specific committees
Secretary
- -Prepares and distributes board and membership meeting agendas, minutes, and materials referred to in minutes
- -Maintains minutes and book on all meetings
- -Maintains book of resolutions
- -Maintains all official records, including official correspondence, contracts, membership roster, etc.
- -Receives, verifies, and maintains all proxies
- -Attests, by signature, to the legitimacy of certain documents
Treasurer
- -Works with appropriate staff, contractors, and committees to develop and submit annual operating budget for approval
- -Maintains adequate records of all association financial transactions
- -Maintains roster of disbursement of funds, as authorized
- -Prepares periodic financial reports
- -Arranges, subject to board approval, an independent audit of financial affairs
