Better meetings.
Stronger communities.
From nominations to certified election results, explore how community meetings, voting and homeowner participation typically workâwith clear steps and modern technology.
Your association’s rules come first.
Your meeting, step by step.
Every community is different, but these eight stages show how many association meetings and elections are organized.
Call for nominations
At a time designated by the Board, owners may be invited to submit their names and required information to be considered for a Board position.
Official meeting notice
Often around 30 days before the meeting, owners receive the meeting notice, agenda and applicable proxy, candidate and voting instructions. Your association’s actual notice period controls.
Candidate information
Candidates may submit biographies, photos or statements by the stated deadline so homeowners can review the candidates before voting.
Review meeting materials
Owners review agendas, attachments, nominations, proposed voting items and instructions through the resources provided for their association.
Digital check-in
On meeting day, owners may check in electronically or sign in to the virtual meeting portal, helping establish attendance and appropriate voting access.
Voting
Voting may take place before, during or after the meeting, depending on applicable rules and the Board-approved process. Follow the official voting window.
Vote review
The designated election administrator reviews eligible ballots and voting records, including any applicable votes submitted in different approved windows.
Certification of results
Final results are reviewed and certified by the designated election administrator, which may be a Board-appointed representative or HOAoffice.com, as applicable.
A more organized meeting experience.
Blackstone’s meeting technology helps streamline participation and election administration without replacing your association’s governing rules.
Digital check-in
More organized attendance records and smoother meeting entry.
Eligibility verification
Helps review voting eligibility based on association rules and records.
Payment access
Where permitted, owners may be able to address an account balance affecting eligibility.
Online materials
Access to agendas, candidate information, proxies and other available documents.
Attendance visibility
Helps administrators see who has signed in.
Election tracking
Organized voting records and review tools for designated election administrators.
Voting doesn’t always happen at the same time.
The permitted method and voting period depend on your association’s documents, applicable law and approved meeting procedures.
Before the meeting
Eligible owners may be able to vote online or submit voting materials in advance.
During the meeting
Eligible owners may vote after check-in and any required verification.
After the meeting
Some associations may authorize a defined post-meeting voting window.
Come prepared. Make your voice count.
- Read your association’s official meeting notice.
- Review the agenda, attachments and candidate information.
- Submit nominations, proxies or ballots by the stated deadlines.
- Confirm whether the meeting is in person, virtual or hybrid.
- Follow the meeting’s digital check-in instructions.
- Review any voting eligibility requirements that apply.
- Follow the voting method and window for your community.
The information on this page is educational and is not a substitute for the official notice, association governing documents or legal advice.
Stay informed. Stay involved.
Find your community’s official meeting information and use Blackstone’s online tools to stay connected to the decisions that shape your neighborhood.
